Your path to compliance
From the first authorization through Commerce approval, your role stays focused: share key information and approve the work. SEM manages the technical process, documentation, and handoffs.
Every phase keeps two responsibilities clear.
You provide
The information, access, and approvals only you can provide.
SEM handles
Technical analysis, program development, coordination, and documentation.
01
We begin with shared expectations, clear authority, and a timeline everyone can follow.
You provide
Review and sign the Service Agreement, Letter of Authorization, and project timeline.
Your SEM team
Confirms scope, milestones, responsibilities, and the authorization needed to work on your behalf.
Alignment first: scope, authority, and timeline.
Your building profile becomes the project’s source of truth.
02
A focused building profile gives the project a reliable starting point.
You provide
Site attributes, key contacts, a front-facing building photo, and Commerce Portal access.
Your SEM team
Organizes your building profile and confirms the accounts, contacts, and records needed for compliance.
03
Historical utility data turns compliance into a measurable performance plan.
You provide
18–24 months of energy bills and a reliable way to share new bills each month.
Your SEM team
Builds the baseline, benchmarks performance, and establishes ongoing energy tracking.
Benchmarking makes performance visible and actionable.
Major energy systems are documented in usable terms.
04
We connect the compliance record to the equipment that actually uses energy.
You provide
An equipment inventory, including major energy-consuming systems and available system details.
Your SEM team
Organizes system information for preventive maintenance, operations, and future capital planning.
05
Existing maintenance activity often becomes valuable evidence once it is organized correctly.
You provide
Available invoices, service agreements, work orders, and other preventive-maintenance records.
Your SEM team
Reviews the evidence, identifies gaps, and aligns maintenance documentation with Commerce requirements.
Existing maintenance work becomes organized compliance evidence.
EMP · O&M · PM
Benchmarking • tracking • documentation
06
This is where the technical pieces become a coherent, long-term operating program.
You provide
Prompt answers to follow-up questions and access to people who know the building well.
Your SEM team
Develops the EMP, O&M/PM framework, benchmarking, performance tracking, and required documentation.
07
You see the final package before anything is submitted on your behalf.
You provide
Designated-authority review, signature, and any final building-specific details.
Your SEM team
Packages the materials, completes final quality checks, and submits through the Commerce Portal.
Final review is clear, documented, and ready for signature.
About 6 weeks to complete the project, then about 6 weeks for Commerce review—when client inputs arrive on time.
08
We keep the project moving through completion and the Commerce review window.
You provide
Timely information and approvals when questions or final confirmations arise.
Your SEM team
Coordinates project completion, responds through the review period, and keeps you informed.
09
Compliance becomes an operating rhythm—not a one-time scramble.
You provide
Ongoing monthly bills, EMP access for occupants and operators, and an annual owner or designated-representative review.
Your SEM team
Maintains energy tracking, monthly performance reporting, and the program documentation that supports continuity.
Ongoing reporting keeps compliance and performance visible.
The outcome
The finished work is more than a submission. It establishes durable energy-management and maintenance practices your team can use long after approval.
A complete, quality-checked path through the Washington Clean Buildings process.
Clear roles, documentation, timelines, and ongoing review reduce avoidable gaps.
Practical programs give owners, occupants, and operators a shared operating framework.
Monthly reporting keeps performance visible instead of waiting for the next deadline.
Better information and operating practices support durable performance improvement.
Tell us about your building. We’ll help you understand the next step and build a practical path forward.