Privacy Policy
Last Updated: July 19, 2026
This Privacy Policy describes how the SEM | Student Energy Managers website may collect, use, share, and protect information. It applies to visitors, students and families, educators, businesses, community partners, and people who contact SEM through the website.
Information SEM may collect
Contact information may include a name, email address, organization, role, and the contents of a message or form submission. Student profile information may include a student’s name, school, school district, county, program status, photo, project participation, internship journey images, and professional-development ratings that SEM or its partners are authorized to publish. Technical information may include browser type, device information, approximate location based on an IP address, pages viewed, referring pages, and basic diagnostic logs.
Calculator information
The website’s calculator processes building information entered by a visitor to produce an informational estimate. Do not enter sensitive personal information. Calculator results are not a substitute for professional, engineering, legal, or regulatory guidance.
How information may be used
SEM may use information to respond to inquiries, operate and improve the website, deliver and evaluate the Student Energy Managers program, connect students and partners with appropriate opportunities, maintain program records, protect the website, and meet applicable administrative or legal obligations. SEM should use information only for purposes that are reasonably related to why it was collected.
Student information and permissions
Some SEM participants may be under 18. Student profiles and journey content should be published only through SEM’s approved consent, release, school-district, and program processes. Students, parents or guardians, and partner schools can contact SEM to request a correction or to ask about removal of public profile content. This policy does not replace any student, school, district, or program consent form.
When information may be shared
Information may be shared with website and program service providers that need it to perform work for SEM; with schools, districts, employers, program partners, or community partners when appropriate and authorized; or when disclosure is reasonably necessary for safety, security, legal process, or organizational administration. Any sharing should be limited to what is reasonably necessary for the applicable purpose.
Retention
SEM should keep information only as long as reasonably needed for the program, the purpose for which it was collected, recordkeeping requirements, or legitimate operational and legal needs. Retention periods may differ for inquiries, website logs, student records, images, and partner records.
Security
SEM and its service providers should use reasonable administrative, technical, and organizational safeguards appropriate to the information they handle. No website or storage system can guarantee complete security, so visitors should avoid submitting sensitive information that SEM has not requested.
Your choices and requests
You may contact SEM to ask what personal information the website holds about you, request a correction, ask for deletion where appropriate, or raise a privacy concern. Some information may need to be retained for program, safety, contractual, or legal reasons. Any rights required by applicable law should be handled through SEM’s verified privacy process.
Cookies, external links, and embedded services
Cookies and similar technologies are described in the Cookie Policy. The website may link to or display content from third-party services. SEM does not control the privacy practices of external websites, so visitors should review those services’ policies before providing information.
Changes to this policy
SEM may update this policy as the program, website, vendors, or legal requirements change. The Last Updated date will show when the policy was most recently revised.
Contact
Privacy questions, correction requests, and concerns can be submitted through the SEM Contact page.
Policy administration
SEM reviews this policy as website features, program practices, vendors, and applicable requirements change. Privacy questions or correction requests can be submitted through the Contact page.